Policies and Procedures on Criminal Background Check:
Purpose:To ensure that Doylestown Athletic Association (“DAA”) is in compliance with all applicable laws relating to criminal and child abuse background checks and mandated reporter laws.
Applies to: Any volunteer at least 18 years old who will have direct volunteer contact with children as part of their volunteer responsibilities, Commissioners, and all Board Members.
Background Checks Required under Pennsylvania’s Child Protective Services Law (“CPSL”):
Act 34 Background Check (Pennsylvania State Police)
Act 151 Clearance (Pennsylvania Child Abuse Clearances)
FBI Criminal Background check (along with fingerprints)
The FBI Criminal Background Check is only NOT required if ALL of the following are true:
the position is an unpaid position or for an employee or independent contractor age 14-17 (e.g., junior referees and umpires).
the volunteer has continuously resided in pennsylvania for the past 10 years; and,
he/she swears or affirms in writing that they are not disqualified from service based upon a
conviction for one of the enumerated offenses of 23 pa.c.s.a. § 6344(c).
seeking this exemption from the FBI Criminal Background Check must sign and complete the Disclosure Statement.pdf (see Procedure #2)
Any volunteer who does not wish to obtain his/her required state criminal background check or child abuse clearance on his/her own, may authorize DAA to use a third party vendor to obtain the clearances by submitting their information through an online portal.
- Acknowledge you have read and agree to DAA policies and procedures by clicking the below link to the "Clearance Portal":
BY CLICKING THIS LINK YOU ACKNOWLEDGE THAT YOU HAVE READ AND AGREE WITH THE DAA BELOW POLICIES AND PROCEDURES.
2. If you are seeking exemption from the FBI Criminal Background Check (review #3 above under “Background
Checks Required”), you must THE SAME DAY sign and complete the Disclosure Statement.pdf
and e-mail it to the following two e-mail addresses: Sales@ssci2000.com and DoyAA153@gmail.com
3. Within a day or two, you will receive an e-mail from SSCI thanking you for starting the clearance process.
4. Within another day or two, you will receive an e-mail from SSCI giving you instructions and an access code to
complete your PA clearances (please look for this e-mail, including in your Junk folder)
5. If you are required to complete the FBI Criminal Background Check (review #3 above under “Background Checks
Required”), you must do so by registering with Cogent at https://www.pa.cogentid.com/index_dpwNew.htmand follow
If a volunteer covered by this policy previously obtained child abuse clearances and criminal background checks as part of their employment or other
volunteer activities (school district, sports, church, etc.), that volunteer may provide a copy of his/her current child abuse clearance and state and federal background checks in lieu of
re-submitting the above clearances and checks, provided that the clearances are not more than five (5) years old. You must first complete Procedure Steps 1 and 2, and then
Email your clearances to both email addresses the SAME DAY YOU that you complete those steps . The addresses are; Sales@ssci2000.com and
Payment for Background Checks: Volunteers are entitled to receive one (1) CPSL child abuse clearance and one (1) CPSL state criminal background check every five (5) years at no charge. Volunteers are responsible the cost of the CPSL FBI clearance every five (5) years. DAA will absorb the cost of any clearance obtained through the use of DAA’s third party vendor.
Additional Background Checks Required:
In addition to the clearances required by the Pennsylvania CPSL, DAA requires that all of its volunteers submit to a national criminal background check,
which background check will be conducted by a third party vendor. This will be part of the Clearance process, which will be started once you enter the portal. If the National Background check reveals that an applicant has been convicted of burglary, that applicant will not be approved to volunteer.
As of the effective date of this policy, all volunteers of DAA must have completed the Clearance Procedure no later than two (2) weeks prior to the start of the first practice of any sporting season in order for their application to be approved by DAA.
Prospective volunteers convicted of any of the
prohibited offenses or a prospective volunteer who was named a perpetrator of founded child abuse in the last five (5) years will not be approved to
volunteer. A prospective volunteer must disclose, at the time of his/her application, any open arrests for any of the prohibited offenses or any unadjudicated finding
of indicated child abuse naming the prospective volunteer as perpetrator. If any arrests or convictions occur or if a prospective volunteer is named a
perpetrator in an indicated or founded report of child abuse after an application has been submitted, but prior to a review or approval of the application,
the prospective volunteer shall notify Doylestown Athletic Association of any such arrest, conviction, or finding of indicated or founded child abuse
within 72 hours after the arrest, conviction, or notification that the volunteer has been listed as a perpetrator of indicated or founded child abuse.
Applications of volunteers charged with a prohibited offense or named as a perpetrator in an indicated report of child abuse will be immediately placed on
hold pending the outcome of any formal investigation or trial. A finding of founded child abuse or a conviction of one of the prohibited offenses shall
result in denial of a volunteer’s application.
Volunteer Notifications Required:
All approved volunteers to whom this policy applies are required to notify Doylestown Athletic Association in writing of any new arrest for, or conviction
of a prohibited offense, or new finding of indicated or founded child abuse within 72 hours after such arrest, conviction, or notification that such
volunteer has been listed as a perpetrator of indicated or founded child abuse. Persons charged with a prohibited offense or named as a perpetrator in an
indicated report of child abuse will be immediately suspended pending the outcome of any formal investigation or trial. A subsequent finding of founded
child abuse or a conviction of one of the prohibited offenses shall result in dismissal from the Organization.
Background Check Updates:
Every 5 years, volunteers of DAA must complete new background checks as required by CPSL and the additional national background check required by DAA.
Volunteers must have approved clearances on file with the Background Check Committee of the Organization at all times.
Mandatory Training for Mandated Reporters:
Volunteers are mandated reporters under the CPSL and it is strongly recommended that each volunteer complete mandated reporter training within thirty days
after implementation of this policy or within thirty days after becoming a volunteer; and thereafter every five (5) years. Certificates evidencing
completion of the required training shall be submitted to the Background Check Committee and kept on file. The training can be completed online and a free
course has been set up by the University of Pittsburgh. The training can be accessed at www.reportabusepa.pitt.edu.
Confidentiality of Information Obtained:
All information obtained in connection with this policy shall be kept confidential and shall not be disclosed or discussed outside of the application
process. In the event the Applicant feels a mistake has been reported in their criminal background check, it is the Applicant’s responsibility to contact
the reporting agency and resolve any issues. DAA and its members are not responsible for errors or omissions that may be reported on background checks. The
Background Check Committee of DAA shall maintain all authorizations and records or reports in a confidential manner.
(1) A conviction for one or more of the following provisions of Title 18 of the Pennsylvania Consolidated Statutes or an equivalent crime under Federal law
or the law of another state:
Chapter 25 (relating to criminal homicide).
Section 2702 (relating to aggravated assault).
Section 2709.1 (relating to stalking).
Section 2901 (relating to kidnapping).
Section 2902 (relating to unlawful restraint).
Section 3121 (relating to rape).
Section 3122.1 (relating to statutory sexual assault).
Section 3123 (relating to involuntary deviate sexual intercourse).
Section 3124.1 (relating to sexual assault).
Section 3125 (relating to aggravated indecent assault).
Section 3126 (relating to indecent assault).
Section 3127 (relating to indecent exposure).
Section 4302 (relating to incest).
Section 4303 (relating to concealing death of child).
Section 4304 (relating to endangering welfare of children).
Section 4305 (relating to dealing in infant children).
A felony offense under section 5902(b) (relating to prostitution and related offenses).
Section 5903(c) or (d) (relating to obscene and other sexual materials and performances).
Section 6301 (relating to corruption of minors).
Section 6312 (relating to sexual abuse of children).
The attempt, solicitation or conspiracy to commit any of the offenses set forth in this paragraph.
(2) A conviction for a felony offense under the act of April 14, 1972 (P.L. 233, No. 64), known as The Controlled Substance, Drug, Device and Cosmetic Act,
committed within the five-year period immediately preceding verification.
Information on how to obtain the required clearances is attached to this policy and can be accessed on the internet at: